All Different, All Valued, All Equal


The categories of your child’s information that we collect, hold, process and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Assessment information
  • Special Educational Needs and Disability (SEND) information
  • Relevant medical information
  • Details and information about previous educational attainment

Why we collect and use this information

We use your child’s data:

  • to support your child’s learning
  • to plan personalised learning programmes
  • to monitor and report on pupil progress
  • to provide reports to professionals involved in your child’s Education, Health and Care
  • to provide information for Education Health and Care Plan Reviews
  • to provide appropriate pastoral care
  • to assess the quality of our services
  • to comply with our statuatory duties

The lawful basis on which we use this information

We collect and use your child’s information under:

  • The Education Act (various years)
  • The Education (Pupil Registration) (England) Regulations
  • The School Standards and Framework Act 1998
  • The School Admissions Regulations 2012
  • Children and Families Act 2014
  • The Special Educational Needs and Disability Regulations 2014
  • Article 6, and Article 9 GDPR

Collecting your child’s information

Whilst the majority of your child’s information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain information to us or if you have a choice in this.

Storing your child’s data

Your child’s data will be stored in a secure server, our Management Information System, tracking systems and/or locked cupboards. This storage conforms with the GDPR and Department of Education guidance.

Who we share your child’s information with

We routinely share your child’s information with:

  • Our local authority (WMDC)
  • The Department for Education (DfE)
  • Any health or social care professionals working with your child
  • Our IT and Software providers
  • Colleges and Post 19 education providers

Why we share your child’s information

We do not share information about your child with anyone without consent unless the law and our policies allow us to do so.

We share your child’s data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.

We are required to pass information about our pupils to the Department for Education (DfE) under regulation 4 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Data collection requirements:

 (for example; via the school census) go to

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact our Data Protection Officer, Evey Brogan on 01977 613423 or email

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
  • claim compensation for damages caused by a breach of the General Data Protection Regulations

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at


If you would like to discuss anything in this privacy notice, please contact Nicola Cryer (Acting Headteacher) or Evey Brogan (DPO) on 01977 613423